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Bookkeeper/Office Manager (Part-Time)

Accepting applications now.

The Bradford Group, a Nashville-based public relations and marketing firm, is looking for an experienced, detail-oriented, smart and generally awesome individual to join our team as Bookkeeper/ Office Manager.

Are you a Quickbooks guru? Enthusiastic about organization? Do you love maintaining a great office environment? Eager to ensure bookkeeping is up-to-date and reconciled? Do people praise you for your exceptional attention to detail? Enjoy working on a diverse set of tasks? We want to hear from you!

We’re looking for a part-time bookkeeper/office manager. Qualified candidates will possess strong accounting experience, written and verbal skills and attention to detail, as well as a winning personality, a strong work ethic and a demonstrated ability to multi-task. We anticipate that the position will require 20-25 hours per week, and we are flexible with scheduling.

In general, this position requires:

 

  1. A fast learner who can quickly acquire knowledge and use it to advance our clients’ interests and grow our agency
  2. A motivated self-starter who sees what needs to be done and does it without prompting.
  3. A detail-oriented, organized person who can manage finances, carry out assigned duties with minimal supervision and keep excellent records and files.
  4. A personable, responsive, diplomatic person with good judgment and discretion.
  5. An extremely competent person who can flexibly pivot to new projects as needed.

Specific job responsibilities:

 

  1. Manage accounts receivable and accounts payable – generate/send invoices, receive/record deposits, verify/process vendor invoices, write checks, etc.
  2. Reconcile monthly bank and credit card statements.
  3. Prepare financial reports monthly and as needed.
  4. Handle quarterly taxes for sales & use, payroll, etc.
  5. Manage and order office supplies.
  6. Manage calendars and schedule appointments for senior leadership.
  7. Coordinate office lunches, excursions and travel.
  8. Serve as front line for visitors and phone calls; interact with clients and vendors.
  9. Maintain professional working environment, including overseeing maintenance of public areas, IT equipment, etc.
  10. Prepare production estimates for graphic projects.
  11. Assist with hiring procedures.
  12. Work with freelancer designers and copywriters as needed.
  13. Maintain organized files.
  14. Reception duties.
  15. Other duties as assigned, some of which may include assistance with public relations and marketing.

Requirements:

 

  • Minimum of 3-5+ years of experience in bookkeeping.
  • Proficient in Quickbooks and MS Office.
  • Demonstrated attention to detail, time management and organization skills.
  • Payroll experience a plus.

 

Learn more about the Bradford Group and how we hire by reading these blog posts:

Learn more about our company culture here:

 

Interested in applying? Send us a detailed cover letter and resume! 

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